Executive Assistant Resume Examples

Executive Assistant Resume Example

Meet Camille Okafor, a fictional executive assistant with 8+ years supporting vice presidents across operations and finance. This example highlights complex calendar and travel ownership, board meeting preparation, and the process work that gave two executives back roughly a day a week.

Camille Okafor

(704) 555-0158 ◇ Charlotte, NC

camille.okafor@example.com ◇ linkedin.com/in/camille-okafor ◇ camilleokafor.com

Objective

Executive Assistant with 8+ years supporting vice presidents across operations and finance at companies of 500 to 4,000 employees. Manages calendars spanning 5 time zones, coordinates roughly 90 flights and 140 meetings a quarter, and redesigned a meeting structure that returned about 6 hours a week to two executives. Trusted with confidential compensation, legal, and board material, and known for anticipating the request before it arrives.

Education

B.A. in Business Communication, Queenspoint University 2013 – 2017

Coursework: Organizational Communication, Business Writing, Project Coordination, Accounting Principles.

Certified Administrative Professional, International Association of Administrative Professionals 2020

Certification maintained through 2026; recertification credits in project management and technology.

Skills

Executive Support

Complex calendaring, inbox triage, gatekeeping, briefing documents, follow-up tracking, priority management

Travel & Events

Domestic and international itineraries, visas, expense reports, offsites, leadership meetings, vendor booking

Business Operations

Board packet preparation, department budgets, purchase orders, contract routing, confidential records

Tools & Systems

Microsoft 365, Outlook, Google Workspace, Concur, Coupa, Slack, Zoom, Asana, DocuSign, Notion

Experience

Executive Assistant to the VP of Operations 04/2021 – Present

Ashbury Grove Manufacturing Charlotte, NC

Support 2 vice presidents and a 40-person operations organization, managing calendars across 5 time zones and roughly 140 meetings each quarter.
Returned about 6 hours a week to both executives by auditing every recurring meeting, cancelling 11 of them, and shortening 9 others by half.
Coordinate roughly 90 flights and 60 hotel stays a year, keeping travel spend 12% under the department budget across three consecutive years.

Executive Assistant, Finance 06/2019 – 03/2021

Trellis Bay Financial Charlotte, NC

Prepared board and audit committee packets for 12 meetings a year, assembling material from 6 departments against a fixed 10-day deadline.
Reduced expense report cycle time from 19 days to 5 by moving 3 teams onto Concur and running two training sessions for 45 staff.
Handled confidential compensation and legal correspondence for a 9-person leadership team with no disclosure incidents over two years.

Administrative Coordinator 08/2017 – 05/2019

Marlin Court Health Group Greensboro, NC

Supported 5 directors with scheduling, travel, and reporting across a department of 120 staff at three clinical sites.
Organized 14 leadership offsites and training days for groups of 25 to 80, delivering all of them within a $4,000 per-event budget.
Built a shared onboarding checklist that cut first-week setup issues for new hires from an average of 7 to 2 across 30 onboardings.

Projects

Meeting Audit. Reviewed all 47 recurring meetings on two executive calendars against purpose, attendees, and decision output. Eleven were cancelled and nine halved, returning roughly 6 hours a week per executive and setting a standing quarterly review.

Travel Standards. Wrote a booking standard covering approved fare classes, lead times, and preferred vendors, then negotiated two hotel rate agreements. Travel spend came in 12% under budget while trip volume held steady.

Executive Briefing Format. Introduced a one-page pre-read for every external meeting, covering attendees, history, objective, and open items. Executives stopped requesting last-minute background, and the format spread to 4 other assistants.

Extra-Curricular Activities

Vice president of the local International Association of Administrative Professionals chapter, organizing 8 professional development events a year.
Volunteer coordinator for an annual charity gala of 400 guests, managing the vendor schedule and the seating plan for six consecutive years.
Mentor two administrative professionals a year through a regional mentorship program, focused on moving from coordinator into executive support.

Leadership

Lead a 6-person administrative community of practice, setting shared standards for calendaring, travel booking, and executive briefing formats.
Ran the office relocation for 140 staff across a single weekend, coordinating 5 vendors with no lost business days on the Monday.
Own onboarding for every new administrative hire in the division, taking 8 people from first day to independent executive support since 2021.

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Senior Executive Assistant Resume Example

Meet Bridget Lindqvist, a senior executive assistant supporting a three-person leadership team and mentoring the wider administrative group. This example shows how to present multi-executive coordination, budget ownership, and the standards work that separates senior support from day-to-day assistance.

Bridget Lindqvist

(612) 555-0134 ◇ Minneapolis, MN

bridget.lindqvist@example.com ◇ linkedin.com/in/bridget-lindqvist ◇ bridgetlindqvist.com

Objective

Senior Executive Assistant with 14 years supporting leadership teams in healthcare and professional services, currently covering three executives at once. Owns a $480,000 department budget, runs a quarterly leadership offsite for 60 people, and cut executive travel spend by 21% while trip volume rose. Sets the administrative standards the wider team works to and mentors 5 assistants across two locations.

Education

B.S. in Business Administration, Northfield Lakes University 2007 – 2011

Concentration in Management; coursework in Finance, Operations, and Organizational Behavior.

Certified Administrative Professional, Organizational Management, IAAP 2016

Holds the organizational management specialty; also completed a project management fundamentals certificate in 2022.

Skills

Multi-Executive Support

Competing-priority triage, delegated decision making, cross-calendar planning, proxy communication

Business Management

Department budgets, vendor negotiation, contract routing, headcount tracking, expense governance

Programs & Events

Leadership offsites, board meetings, all-hands logistics, executive communications, travel programs

Tools & Systems

Microsoft 365, Outlook, SAP Concur, Workday, Egencia, Smartsheet, Asana, DocuSign, Zoom, Slack

Experience

Senior Executive Assistant 02/2019 – Present

Northgate Ridge Health System Minneapolis, MN

Support 3 executives covering clinical operations, human resources, and strategy, protecting roughly 180 hours of focused work time each quarter.
Own a $480,000 administrative budget and cut executive travel spend by 21% over two years by renegotiating 4 vendor agreements and tightening booking rules.
Run a quarterly leadership offsite for 60 attendees end to end, from venue and agenda through follow-up actions, at an average of $180 per head under budget.

Executive Assistant 05/2014 – 01/2019

Halvorsen Consulting Partners Saint Paul, MN

Supported 2 managing partners and a practice of 65 consultants, handling client scheduling across 30 active engagements at any one time.
Rebuilt the proposal assembly process so 4 contributors worked from one template, cutting turnaround from 6 days to 2 on 90 proposals a year.
Coordinated 220 client travel bookings a year with a 99% on-time arrival record, including 40 international trips requiring visa preparation.

Administrative Assistant 07/2011 – 04/2014

Birchwood Legal Services Minneapolis, MN

Managed calendars, filings, and correspondence for 4 attorneys handling a caseload of roughly 200 open matters.
Reduced missed filing deadlines from 9 in the prior year to 0 across 3 years by introducing a shared deadline calendar with two-stage reminders.
Digitized 18,000 case documents across a 9-month project, cutting average file retrieval from 10 minutes to under 2.

Projects

Travel Program Redesign. Renegotiated 4 vendor agreements and wrote a booking policy covering lead times, fare classes, and approval thresholds. Travel spend fell 21% over two years even as trip volume rose, with no increase in escalations.

Administrative Standards Handbook. Documented the division's calendaring, briefing, expense, and confidentiality practices into one 30-page reference. New administrative hires now reach independent support in 4 weeks instead of 10.

Leadership Offsite Program. Built a repeatable quarterly offsite model covering agenda design, pre-reads, facilitation support, and action tracking. Post-event action completion rose from 44% to 87% within three cycles.

Extra-Curricular Activities

Board secretary for a Minneapolis youth arts nonprofit, preparing agendas and minutes for 6 board meetings a year since 2018.
Lead a regional network of about 90 executive assistants, hosting a quarterly roundtable on tools, escalation, and career progression.
Volunteer at a winter shelter one weekend a month, coordinating the intake desk and the volunteer schedule for 20 shifts a season.

Leadership

Mentor 5 assistants across two locations through monthly coaching sessions, with 3 promoted into executive assistant roles since 2021.
Chaired the committee that selected and rolled out a new expense platform for 900 employees, delivering the migration two weeks early.
Set the division's administrative standards for calendaring, briefing, and confidentiality, now the reference for 11 assistants.

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Junior Executive Assistant Resume Example

Meet Tomas Reyes, a junior executive assistant three years into supporting directors at a growing company. This example demonstrates growing calendar and travel responsibility, dependable meeting logistics, and early process improvements that made the case for more senior work.

Tomas Reyes

(619) 555-0122 ◇ San Diego, CA

tomas.reyes@example.com ◇ linkedin.com/in/tomas-reyes ◇ tomasreyes.com

Objective

Junior Executive Assistant with 3 years supporting directors at a growing software company, moving from team coordination into direct executive support. Manages 2 director calendars averaging 70 meetings a week, books 40 trips a year, and built a meeting-notes system that cut follow-up chasing by roughly half. Organized, discreet, and steadily taking on work that used to sit with the senior assistant.

Education

B.A. in Communication Studies, Coronado Bluffs University 2018 – 2022

Minor in Business; coursework in Professional Writing, Organizational Behavior, and Project Basics.

Microsoft Office Specialist, Associate, Certiport 2022

Certified in Excel, Word, and Outlook; completed a Google Workspace administration short course in 2024.

Skills

Scheduling

Multi-calendar coordination, time zone handling, conflict resolution, recurring meeting hygiene

Coordination

Travel booking, expense reports, meeting notes and actions, document preparation, vendor scheduling

Communication

Professional correspondence, inbox triage, meeting agendas, internal announcements, confidentiality

Tools & Systems

Google Workspace, Microsoft 365, Slack, Zoom, Notion, Asana, Expensify, Calendly, Airtable

Experience

Junior Executive Assistant 03/2024 – Present

Sablefield Software San Diego, CA

Manage calendars for 2 directors averaging 70 meetings a week, resolving roughly 15 scheduling conflicts weekly without escalating to either executive.
Book and reconcile about 40 trips a year, closing every expense report within 5 business days against a company target of 15.
Built a shared meeting-notes and action tracker that cut follow-up chasing by about half across a 30-person department.

Team Coordinator 08/2022 – 02/2024

Sablefield Software San Diego, CA

Supported a 30-person product organization with scheduling, onboarding logistics, and team events across two office floors.
Onboarded 22 new hires with equipment, accounts, and first-week schedules ready on day one, with no setup escalations recorded.
Organized 9 team offsites and 3 all-hands events for groups of 20 to 120, each delivered within its allocated budget.

Office Assistant 06/2021 – 07/2022

Harborlight Property Group San Diego, CA

Handled front desk, mail, and scheduling for an office of 45 staff while completing a bachelor's degree part time.
Reorganized the supply ordering process across 3 vendors, cutting monthly office spend by 18% without any stockouts.
Maintained the conference room calendar for 6 rooms, reducing double bookings from about 8 a month to none.

Projects

Action Tracker Rollout. Replaced scattered meeting notes with one shared tracker listing owner, due date, and status for every commitment. Follow-up chasing fell by roughly half and the directors stopped reopening decisions already made.

Onboarding Checklist. Built a 24-item checklist covering accounts, equipment, introductions, and first-week meetings for new hires. Twenty-two people have started with everything ready on day one, with no setup escalations.

Calendar Hygiene Review. Audited both director calendars for meetings without agendas, owners, or clear purpose. Nine recurring meetings were dropped and 6 were shortened, opening about 4 hours a week for planning work.

Extra-Curricular Activities

Volunteer with a San Diego beach cleanup group, coordinating the sign-up sheet and supplies for monthly events of 30 to 50 people.
Member of a local administrative professionals network, attending the monthly meetup and two regional workshops each year.
Assistant organizer for a community soccer league of 8 teams, handling the field schedule and referee assignments each season.

Leadership

Trained 3 incoming coordinators on the company's scheduling, expense, and onboarding systems, each reaching independent work within two weeks.
Led the internal move of a 30-person department to a new floor, coordinating 4 vendors and finishing over one weekend.
Proposed and now run the quarterly calendar review that both directors treat as a standing commitment.

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C-Level Executive Assistant Resume Example

Meet Yvonne Baptiste, a C-level executive assistant supporting a chief financial officer and chief operating officer at a public company. This example highlights board and audit committee support, confidential handling, investor logistics, and decision-making on the executives' behalf.

Yvonne Baptiste

(404) 555-0169 ◇ Atlanta, GA

yvonne.baptiste@example.com ◇ linkedin.com/in/yvonne-baptiste ◇ yvonnebaptiste.com

Objective

C-Level Executive Assistant with 16 years supporting chief financial and chief operating officers, currently at a public company of 6,500 employees. Prepares material for 8 board and audit committee meetings a year, coordinates 4 quarterly earnings cycles, and manages confidential compensation, legal, and investor information without exception. Empowered to make calendar and access decisions on behalf of both executives.

Education

B.B.A. in Management, Peachridge State University 2005 – 2009

Graduated magna cum laude; coursework in Corporate Finance, Business Law, and Managerial Accounting.

Certificate in Corporate Governance, Society for Corporate Governance 2018

Focused on board processes, minutes and records, and disclosure obligations for public companies.

Skills

Board Support

Board and committee packets, minutes, director logistics, governance calendars, materials distribution

Executive Judgment

Delegated access decisions, priority arbitration, proxy correspondence, escalation handling, discretion

Confidential Operations

Compensation records, legal correspondence, earnings materials, insider list handling, secure filing

Tools & Systems

Diligent Boards, Microsoft 365, SAP Concur, Workday, DocuSign, Egencia, Zoom, Box, Slack

Experience

Executive Assistant to the CFO and COO 01/2018 – Present

Cardinal Reach Industries Atlanta, GA

Support 2 C-suite executives at a 6,500-employee public company, arbitrating roughly 60 competing meeting requests a week without escalation.
Prepare and distribute material for 8 board and audit committee meetings a year, coordinating input from 11 contributors on a fixed 10-day cycle.
Run the logistics of 4 quarterly earnings cycles, including analyst call scheduling and 18 investor meetings per quarter, with no missed commitments.

Executive Assistant to the CFO 04/2013 – 12/2017

Vellmont Retail Group Atlanta, GA

Supported the chief financial officer of a 2,800-employee retailer through 2 acquisitions and one systems consolidation.
Managed board material for 6 meetings a year, cutting packet assembly from 9 days to 4 by standardizing templates across 5 departments.
Coordinated 130 executive trips over four years, including 30 international, with a 100% on-time arrival record for board and investor commitments.

Executive Assistant, Corporate Finance 06/2009 – 03/2013

Stonemill Capital Advisors Marietta, GA

Supported 3 managing directors, handling client scheduling, document preparation, and confidential deal correspondence across 45 transactions.
Built the firm's first document control log for deal files, eliminating the 12 version conflicts that had reached clients the prior year.
Coordinated 60 client meetings a quarter across 4 cities, including venue, materials, and travel for teams of up to 8 people.

Projects

Board Portal Migration. Led the move of board and committee material from email distribution to Diligent Boards, training 11 directors and 9 executives. Packet assembly dropped from 9 days to 4 and paper distribution ended entirely.

Executive Access Framework. Documented with both executives which requests get time, which get delegated, and which get declined, then applied it consistently. Weekly meeting load fell by 22% with no complaints from the leadership team.

Earnings Cycle Playbook. Wrote a 15-page runbook covering the 6 weeks around each quarterly close, naming every owner, deadline, and dependency. Four consecutive cycles have run without a missed commitment or last-minute scramble.

Extra-Curricular Activities

Board secretary for an Atlanta scholarship foundation, preparing agendas and minutes for 4 meetings a year and awarding 30 grants annually.
Speak once a year at a regional administrative professionals conference on board support and working with C-suite executives.
Volunteer with a financial literacy program, teaching 6 workshops a year to about 90 high school students.

Leadership

Lead the executive assistant group of 7 across the corporate office, setting shared standards for board support, travel, and confidentiality.
Drove the selection and rollout of the board portal, managing the vendor, the security review, and training for 20 users.
Serve as the administrative lead for integration planning on 2 acquisitions, coordinating onboarding logistics for 340 incoming employees.

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Entry Level Executive Assistant Resume Example

Meet Hannah Kirby, an entry level executive assistant moving from receptionist and coordinator work into direct executive support. This example shows how administrative internships, event coordination, and strong software skills can carry a resume before executive-level experience exists.

Hannah Kirby

(515) 555-0113 ◇ Des Moines, IA

hannah.kirby@example.com ◇ linkedin.com/in/hannah-kirby ◇ hannahkirby.com

Objective

Entry level executive assistant candidate with 2 years of front desk and coordinator experience plus an administrative internship supporting a department head. Managed a 6-room conference calendar with zero double bookings, coordinated 11 events for up to 150 guests, and holds Microsoft Office Specialist certification. Organized, discreet, and ready to take on direct calendar and travel ownership for an executive.

Education

B.A. in Organizational Studies, Prairie Hollow College 2020 – 2024

GPA 3.6; coursework in Business Writing, Event Management, Accounting Basics, and Human Resources.

Microsoft Office Specialist, Associate, Certiport 2023

Certified in Word, Excel, and Outlook; completed a business etiquette and communication short course in 2024.

Skills

Scheduling & Support

Calendar management, meeting setup, room booking, visitor handling, phone and email coverage

Coordination

Event logistics, catering and vendor booking, supply ordering, expense submissions, travel research

Communication

Professional correspondence, meeting minutes, internal notices, customer service, confidentiality

Tools & Systems

Microsoft 365, Outlook, Excel, Google Workspace, Zoom, Canva, Eventbrite, Slack, QuickBooks basics

Experience

Office Coordinator 06/2024 – Present

Cedar Fork Insurance Group Des Moines, IA

Coordinate the calendar for 6 conference rooms and a staff of 70, holding double bookings at zero across the first 14 months.
Process about 45 expense submissions a month and reduced average approval time from 9 days to 4 by chasing incomplete receipts at intake.
Organize 11 company events a year for 30 to 150 guests, negotiating catering and venue costs an average of 14% below the first quote.

Administrative Intern 01/2024 – 05/2024

Prairie Hollow College, Dean's Office Des Moines, IA

Supported a department head with scheduling, correspondence, and file management across a faculty of 24 during a full academic term.
Prepared agendas and minutes for 16 department meetings, distributing each set within 24 hours of the meeting closing.
Reorganized 4 years of committee records into a searchable digital structure, cutting document retrieval from about 15 minutes to 3.

Front Desk Receptionist 08/2022 – 12/2023

Willowmere Dental Group Ankeny, IA

Greeted and checked in about 80 patients a day while managing appointment scheduling for 4 providers alongside full-time study.
Cut appointment no-shows by 23% by introducing a two-step reminder routine and keeping contact records current.
Trained 3 part-time front desk staff on the scheduling system and the practice's phone and privacy procedures.

Projects

Committee Records Digitization. Scanned, named, and indexed 4 years of department committee records into a consistent folder and naming structure. Retrieval time fell from about 15 minutes to 3, and the structure is still in use two years later.

Event Cost Review. Compared quotes from 7 catering and venue vendors and built a one-page comparison the office now uses for every event. Average event cost came in 14% below the first quote received across 11 events.

Expense Intake Checklist. Introduced a 5-point check at submission covering receipts, coding, approvals, and dates. Average expense approval time dropped from 9 days to 4 and returned submissions fell by roughly two thirds.

Extra-Curricular Activities

Secretary of the college student senate for two years, preparing agendas and minutes for 28 meetings across the term.
Volunteer at an annual Des Moines charity 5K, coordinating registration and volunteer check-in for about 600 participants.
Member of a young professionals network, attending monthly meetups and completing a 6-session business etiquette series.

Leadership

Led a 5-person student senate committee that redesigned the campus event request process, cutting approval time from 3 weeks to 8 days.
Trained 3 front desk staff on scheduling and privacy procedures, each covering shifts independently within two weeks.
Took ownership of the company event calendar in the first month of the coordinator role, a responsibility previously split across 3 people.

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Executive Administrative Assistant Resume Example

Meet Renata Silva, an executive administrative assistant who combines executive support with department operations, purchasing, and facilities coordination. This example demonstrates the broader administrative ownership that distinguishes the role from a pure calendar-and-travel position.

Renata Silva

(713) 555-0187 ◇ Houston, TX

renata.silva@example.com ◇ linkedin.com/in/renata-silva ◇ renatasilva.com

Objective

Executive Administrative Assistant with 11 years combining executive support with department operations, purchasing, and facilities coordination. Supports a senior vice president while running a $760,000 operating budget, 14 vendor relationships, and the office services function for 220 staff. Cut administrative spend by 17% in two years and keeps the department running whether or not the executive is in the building.

Education

B.S. in Business Management, Gulf Meridian University 2010 – 2014

Coursework in Operations Management, Purchasing, Business Finance, and Organizational Communication.

Certificate in Facilities and Office Management, Bayou Ridge Professional Institute 2019

Focused on vendor contracting, space planning, and workplace health and safety compliance.

Skills

Executive Support

Calendar and travel ownership, correspondence, meeting preparation, follow-up tracking, confidentiality

Department Operations

Operating budgets, purchase orders, invoice approval, headcount reporting, policy administration

Vendor & Facilities

Contract negotiation, supplier reviews, office services, space planning, safety compliance, moves

Tools & Systems

Microsoft 365, SAP, Coupa, Concur, Workday, Smartsheet, DocuSign, ServiceNow, Zoom

Experience

Executive Administrative Assistant 09/2020 – Present

Larkspur Energy Services Houston, TX

Support a senior vice president while owning a $760,000 operating budget and office services for a department of 220 across two buildings.
Cut administrative and facilities spend by 17% over two years by consolidating 14 vendors down to 8 and renegotiating 5 contracts.
Process roughly 340 purchase orders and 900 invoices a year, keeping the department within 2% of budget in each of the past three years.

Senior Administrative Assistant 03/2016 – 08/2020

Fairhaven Engineering Group Houston, TX

Supported 3 directors and coordinated administrative services for a 90-person engineering division across scheduling, purchasing, and reporting.
Managed an office relocation of 90 staff over one weekend, coordinating 6 vendors and reopening with all systems live on Monday morning.
Reduced office supply spend by 24% by moving 4 categories to a single supplier and setting reorder points against actual usage data.

Administrative Assistant 07/2014 – 02/2016

Kestrel Bay Logistics Pasadena, TX

Handled scheduling, correspondence, and document control for a 45-person operations team working across three shifts.
Built a shared document register covering 600 controlled procedures, ending the version confusion flagged in the prior year's internal audit.
Coordinated safety training for 45 staff, lifting completion rates from 71% to 100% ahead of the annual compliance deadline.

Projects

Vendor Consolidation. Reviewed 14 administrative and facilities vendors on price, service level, and overlap, then consolidated to 8 and renegotiated 5 contracts. Annual spend fell 17% with no reduction in service coverage.

Office Relocation. Planned and executed a 90-person move over a single weekend, coordinating movers, IT, furniture, and building access. Every workstation was live on Monday morning with no lost business days.

Purchasing Playbook. Documented the purchase order path from request through approval to invoice, with thresholds and named approvers at each step. Invoice exceptions fell from about 40 a month to 9 within two quarters.

Extra-Curricular Activities

Volunteer treasurer for a Houston community center, reconciling a $95,000 annual budget and reporting to the committee each quarter.
Organize an annual school supply drive that has distributed roughly 1,200 backpacks to local families over the past four years.
Member of a professional facilities management association, attending the regional conference and two workshops each year.

Leadership

Lead a 4-person office services team covering reception, mail, and facilities requests for 220 staff across two buildings.
Chaired the workplace safety committee for three years, taking recordable incidents from 6 a year to 1 through quarterly walkthroughs.
Drove the department's move to electronic purchase approvals, training 60 requesters and retiring a paper process used for over a decade.

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Executive Assistant to CEO Resume Example

Meet Grace Nakamura, an executive assistant to a chief executive officer, acting as the gate and the filter for everything reaching the CEO's desk. This example highlights board preparation, external stakeholder management, and running the operating rhythm of the executive office.

Grace Nakamura

(617) 555-0193 ◇ Boston, MA

grace.nakamura@example.com ◇ linkedin.com/in/grace-nakamura ◇ gracenakamura.com

Objective

Executive Assistant to the CEO with 13 years in the executive office, currently supporting the chief executive of a 1,900-employee company. Acts as the filter for roughly 200 inbound requests a week, prepares material for 6 board meetings a year, and runs the operating rhythm that keeps 9 leadership commitments on schedule. Trusted to speak for the office of the CEO with employees, board members, and external partners.

Education

B.A. in Political Science, Charlesgate University 2008 – 2012

Graduated cum laude; coursework in Public Administration, Rhetoric, and Organizational Theory.

Executive Assistant Leadership Certificate, Beacon Hill Professional Institute 2019

Focused on chief-of-staff practices, executive communications, and board and stakeholder management.

Skills

Office of the CEO

Request triage, delegated correspondence, executive briefings, operating rhythm, decision follow-through

Board & Stakeholders

Board packets and minutes, director relations, investor and partner logistics, external representation

Communications

All-hands preparation, speaking engagements, message drafting, media scheduling, crisis coordination

Tools & Systems

Microsoft 365, Diligent Boards, Concur, Workday, DocuSign, Notion, Slack, Zoom, Salesforce

Experience

Executive Assistant to the CEO 05/2019 – Present

Winterbourne Health Technologies Boston, MA

Filter roughly 200 inbound requests a week to the chief executive of a 1,900-employee company, resolving or redirecting about 85% without CEO time.
Prepare material and minutes for 6 board meetings a year, coordinating contributions from 9 executives against a fixed 12-day pre-read deadline.
Run the leadership operating rhythm of weekly, monthly, and quarterly reviews, lifting on-time completion of executive commitments from 62% to 94%.

Executive Assistant to the President 08/2015 – 04/2019

Ellsworth Point Foundation Cambridge, MA

Supported the president of a foundation distributing $40M in annual grants, managing relationships with 60 grantee organizations and 14 trustees.
Coordinated 22 speaking engagements and 4 annual convenings a year, including a flagship event for 350 attendees across two days.
Cut the president's meeting load by 28% by introducing a written request form that made purpose and decision needed explicit before scheduling.

Executive Assistant 06/2012 – 07/2015

Rowe Harbor Media Group Boston, MA

Supported 2 senior vice presidents through a period of growth from 180 to 400 employees, handling scheduling, travel, and internal communications.
Coordinated 70 executive trips over three years, including 20 international, with no missed connections on client or board commitments.
Built the company's first all-hands preparation checklist, cutting run-of-show issues from an average of 5 per event to under 1.

Projects

Executive Operating Rhythm. Designed the weekly, monthly, and quarterly cadence for the leadership team, with owners, pre-reads, and a single action log. On-time completion of executive commitments rose from 62% to 94% inside a year.

CEO Request Triage. Built a written intake form and routing rules covering purpose, decision needed, and alternative owner. About 85% of inbound requests now resolve without CEO time, and response latency fell from 6 days to under 2.

Board Onboarding Pack. Created a standard orientation pack and first-90-days schedule for incoming directors, covering governance, strategy, and key relationships. Four new directors have onboarded with it, each fully briefed before their first meeting.

Extra-Curricular Activities

Chair a Boston network of about 120 executive assistants, running a quarterly forum on board support, discretion, and career progression.
Volunteer as a mock interviewer for a career transition program, meeting roughly 25 job seekers a year for practice interviews and feedback.
Serve on the alumni advisory committee at Charlesgate University, helping run a mentorship match for 40 students each year.

Leadership

Lead the executive support function of 5 assistants, setting standards for briefing, triage, and board material across the leadership team.
Coordinated the administrative side of a CEO transition, including board communication and a 90-day onboarding plan delivered on schedule.
Introduced the company's first written delegation framework for the executive office, which 4 other assistants have since adopted for their executives.

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