Event Planner Resume Examples

Amara Okonkwo

(707) 555-0126 ◇ Napa, CA

amara.okonkwo@example.com ◇ linkedin.com/in/amara-okonkwo ◇ amaraokonkwo.com

Objective

Event planner with 8 years in weddings and social events, planning about 45 events a year for a winery venue with budgets from $30,000 to $400,000. Holds a 4.9 of 5 client rating across 200 reviewed events, delivers 96% of events within 3% of the agreed budget, and grew venue event revenue 58% across 4 years. Social events, where the client is a family and the date cannot move.

Education

B.S. in Hospitality Management, Napa Valley Line University 2013 – 2017

Coursework in Event Management, Food and Beverage Operations, Contract Law, and Guest Experience.

Certified Wedding and Event Planner, Sonoma Line Institute 2019

Also holds a food safety manager certification and completed a 20-hour vendor contract course in 2022.

Skills

Event Planning

Client consultation and vision, timeline and run of day, vendor selection and coordination, floor plans and flow, rehearsal and day-of direction

Budget & Contracts

Budget building and tracking, vendor contract negotiation, payment schedules, change management, final reconciliation

Guest Experience

Catering and beverage planning, dietary and accessibility handling, guest logistics, weather and contingency plans, family dynamics

Tools & Platforms

Aisle Planner, HoneyBook, AllSeated, Tripleseat, Google Workspace, Canva, QuickBooks, Excel

Experience

Senior Event Planner 03/2021 – Present

Napa Valley Crown Estate Winery Napa, CA

Plan about 45 weddings and social events a year with budgets from $30,000 to $400,000 and guest counts to 300.
Hold a 4.9 of 5 client rating across 200 reviewed events and deliver 96% within 3% of the agreed budget.
Grew venue event revenue 58% across 4 years by adding a weekday package and 2 off-season formats.

Event Planner 06/2018 – 02/2021

Sonoma Line Events Company Sonoma, CA

Planned 30 weddings and milestone celebrations a year across 15 venues.
Managed a vendor network of 80 and negotiated about $1.2M in vendor contracts a year.
Delivered 12 events through a wildfire season with 4 relocated on under 72 hours notice and 0 cancellations.

Event Coordinator 07/2017 – 05/2018

Sonoma Line Events Company Sonoma, CA

Supported 3 planners across about 70 events a year, running day-of logistics on 40.
Built the vendor confirmation checklist that cut day-of vendor issues from about 6 an event to 1.
Managed guest lists and seating for events up to 250 with 0 seating errors across the year.

Projects

Off-Season Revenue. Grew venue event revenue 58% by designing a weekday package and 2 off-season formats, which filled 60 dates a year that had been empty and cost the venue nothing it was not already paying for.

Wildfire Season Relocations. Relocated 4 events on under 72 hours notice during a wildfire season, re-sourcing venues, vendors, and guest communication each time. All 12 events that season went ahead, and 3 of the 4 relocated clients later referred new bookings.

Budget Discipline. Deliver 96% of events within 3% of budget by tracking every vendor payment and change against the agreed number weekly, so clients hear about a variance when it is small and choosable.

Extra-Curricular Activities

Plan the annual fundraising dinner for a community hospice without fee, about 250 guests each year.
Serve on the committee of a regional wedding professionals association with about 300 members.
Mentor 3 early-career planners a year through an industry mentoring programme.

Leadership

Lead a venue events team of 4 planners and coordinators across about 45 events a year.
Developed 2 coordinators into planner roles across 4 years, both still at the venue.
Wrote the contingency and relocation playbook now used by a network of 15 venues.

Jerome Batista

(847) 555-0181 ◇ Schaumburg, IL

jerome.batista@example.com ◇ linkedin.com/in/jerome-batista ◇ jeromebatista.com

Objective

Corporate event planner with 9 years in-house at a 6,000-employee insurance company, planning about 60 internal and client events a year on a $2.8M budget. Delivers a 1,200-person sales kickoff, 12 executive client hospitality events, and quarterly town halls across 4 offices, with a 4.7 of 5 attendee rating and 11% under budget across 3 years. In-house planning, where the same audience comes back every year.

Education

B.A. in Communication, Fox Valley Line University 2012 – 2016

Coursework in Corporate Communication, Event Management, Project Management, and Public Speaking.

Certified Meeting Professional, Events Industry Council 2020

Also completed a 30-hour programme in corporate event procurement and contracting in 2022.

Skills

Corporate Events

Sales kickoffs and conferences, executive hospitality, town halls and broadcasts, recognition events, offsite planning, hybrid delivery

Stakeholders

Executive sponsor management, internal communications partnership, sales and client team coordination, procurement and legal liaison

Budget & Vendors

Annual event budget ownership, preferred vendor programmes, hotel and venue contracting, audio visual procurement, cost reporting

Tools & Platforms

Cvent, Microsoft Teams, Concur, Workday, Asana, Social Tables, PowerPoint, Excel

Experience

Corporate Event Planner 04/2020 – Present

Fox Valley Crown Insurance Schaumburg, IL

Plan about 60 internal and client events a year on a $2.8M budget for a company of 6,000 employees.
Deliver a 1,200-person sales kickoff, 12 executive client events, and quarterly town halls across 4 offices.
Hold a 4.7 of 5 attendee rating across about 5,000 responses a year and finished 11% under budget across 3 years.

Events Specialist 06/2017 – 03/2020

Prairie Line Financial Group Schaumburg, IL

Planned about 35 internal events a year for a company of 2,500, from 20-person offsites to a 900-person conference.
Built a preferred vendor programme covering 30 suppliers that cut average event cost 16%.
Moved 14 events to virtual delivery in 2020 within 6 weeks, holding attendance at 91% of the in-person plan.

Events Coordinator 07/2016 – 05/2017

Prairie Line Financial Group Schaumburg, IL

Coordinated logistics for about 50 internal meetings and events a year across 3 offices.
Managed registration and travel for a 600-person leadership conference with 0 booking errors.
Built the internal event request form and intake process still used by the company 9 years later.

Projects

Sales Kickoff. Plan and deliver a 1,200-person, 3-day sales kickoff each year, from venue contracting 14 months out through a 60-session agenda, holding it 8% under budget while the attendee rating rose from 4.2 to 4.7.

Executive Client Hospitality. Built a programme of 12 executive client events a year, each for 20 to 40 guests, that the sales leadership credits with 9 renewals worth about $22M in premium.

Preferred Vendor Programme. Built a programme of 30 pre-negotiated suppliers at a previous employer that cut average event cost 16% and removed 3 weeks of procurement from the average event timeline.

Extra-Curricular Activities

Serve on the committee of a corporate event professionals chapter with about 250 members.
Plan an annual charity golf outing without fee that raises about $80,000 for a youth programme.
Mentor 3 events coordinators a year through an industry association programme.

Leadership

Lead an in-house events team of 3 and manage 12 preferred vendors on a $2.8M budget.
Chair the annual event planning review with 8 executive sponsors each autumn.
Developed 2 coordinators into events specialist roles across 5 years.

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