Resume Example

Bookkeeper Resume Examples

Use these ATS-friendly resume examples and templates to showcase your reconciliation accuracy, close discipline, and financial record ownership as a Bookkeeper.
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Contents
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A strong bookkeeper resume should show that the books were accurate, current, and ready whenever someone needed them. Highlight the size of the ledgers you maintained, reconciliation and close turnaround, accounts payable and receivable volume, payroll and sales tax handling, clean audit or review results, and the software you work in. Use the examples below to see how to turn bookkeeping experience into clear, results-focused resume achievements.

Bookkeeper Resume Example

Meet Marguerite Havel, a fictional bookkeeper with 8+ years maintaining the full set of books for a mid-sized business. This example highlights reconciliation accuracy, a close cycle cut in half, accounts payable and receivable ownership, and clean review results year after year.

Marguerite Havel

(417) 555-0151 ◇ Springfield, MO

marguerite.havel@example.com ◇ linkedin.com/in/marguerite-havel ◇ margueritehavel.com

Objective

Bookkeeper with 8+ years maintaining the full set of books for a $14M distribution business. Cut the monthly close from 12 days to 5, reconciles 18 accounts monthly with zero unexplained variances across 4 years, and reduced days sales outstanding from 52 to 34 through disciplined collections follow-up. Keeps records in a state where an accountant or a lender can be handed the file without a week of cleanup first.

Education
B.S. in Accounting, Ozark Summit University 2013 – 2017

Coursework in Financial Accounting, Cost Accounting, Taxation, and Accounting Information Systems.

Certified Bookkeeper, American Institute of Professional Bookkeepers 2020

Also holds QuickBooks Online ProAdvisor Advanced certification, maintained current since 2021.

Skills
Core Bookkeeping
General ledger, journal entries, bank and credit card reconciliation, month-end close, trial balance
Payables & Receivables
Invoice processing, vendor payments, collections, aging analysis, customer billing, credit memos
Compliance
Payroll processing, sales tax filing, 1099 preparation, fixed asset schedules, year-end accountant packages
Systems & Tools
QuickBooks Online, Sage 50, Microsoft Excel, Bill.com, Gusto, Expensify, Dext, Google Workspace
Experience
Bookkeeper 02/2020 – Present
Willowbank Distribution Company Springfield, MO
  • Maintain the full set of books for a $14M business, reconciling 18 accounts monthly with no unexplained variance in 4 years.
  • Cut the monthly close from 12 days to 5 by standardizing 22 recurring entries and moving 6 tasks before period end.
  • Reduced days sales outstanding from 52 to 34 by working a structured collections sequence across roughly 240 open invoices.
Staff Bookkeeper 06/2018 – 01/2020
Table Rock Professional Services Branson, MO
  • Processed roughly 400 accounts payable invoices and 260 customer invoices a month for a firm of 55 staff.
  • Ran biweekly payroll for 55 employees across 2 states, with zero filing penalties across 42 pay cycles.
  • Cleaned up 14 months of unreconciled credit card activity covering 2,100 transactions in a 6-week project.
Accounting Clerk 07/2017 – 05/2018
Finley Creek Equipment Rental Nixa, MO
  • Entered and coded about 500 transactions a month across accounts payable, receivable, and cash.
  • Prepared monthly sales tax filings for 3 jurisdictions, all submitted ahead of deadline across 11 filing periods.
  • Built a fixed asset schedule for 180 rental units that had never been formally tracked, reconciling it to the general ledger.
Projects

Close Acceleration. Standardized 22 recurring journal entries, built a reconciliation checklist with owners, and moved 6 tasks to before period end. The monthly close went from 12 days to 5, and management now sees numbers while they still matter.

Collections Sequence. Replaced ad hoc invoice chasing with a scheduled contact sequence at 15, 30, and 45 days with escalation criteria. Days sales outstanding dropped from 52 to 34 and aged receivables over 90 days fell by roughly two thirds.

Credit Card Cleanup. Reconciled 14 months of neglected credit card activity covering 2,100 transactions, coding each to the correct account and period. The cleanup closed a $47,000 gap and let the year-end review proceed on schedule.

Extra-Curricular Activities
  • Volunteer treasurer for a Springfield animal rescue, maintaining the books on a $210,000 annual budget since 2021.
  • Volunteer tax preparer through a free filing program, completing roughly 45 returns each filing season.
  • Member of the American Institute of Professional Bookkeepers, completing 24 continuing education hours a year.
Leadership
  • Train and review the work of 2 accounting clerks, covering coding standards, reconciliation, and close procedures.
  • Own the year-end package handed to the external accountant, which has been accepted without adjustment for 4 consecutive years.
  • Led the migration from desktop accounting software to QuickBooks Online, completed across 3 months with no gap in reporting.
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Entry Level Bookkeeper Resume Example

Meet Tyrone Beckett, an entry level bookkeeper moving into the role from accounts payable clerking with an accounting associate degree. This example shows how transaction-level experience, certification, and early reconciliation work build a credible first bookkeeping resume.

Tyrone Beckett

(330) 555-0115 ◇ Akron, OH

tyrone.beckett@example.com ◇ linkedin.com/in/tyrone-beckett ◇ tyronebeckett.com

Objective

Entry level bookkeeper with an accounting associate degree and 2 years in accounts payable, now taking on reconciliation and close work. Processes about 350 invoices a month at a 99.5% coding accuracy rate, and cleared an 800-invoice backlog in 7 weeks. Certified in QuickBooks Online and studying for the Certified Bookkeeper credential, with the transaction-level grounding the rest of the role builds on.

Education
A.A.S. in Accounting, Summit Falls Community College 2021 – 2023

GPA 3.6; coursework in Financial Accounting, Payroll Accounting, Taxation Basics, and Excel for Accounting.

QuickBooks Online ProAdvisor, Intuit 2024

Currently studying for the Certified Bookkeeper credential, with the exam scheduled for early 2026.

Skills
Transaction Processing
Invoice entry and coding, vendor payments, expense reports, customer billing, cash application
Reconciliation
Bank and credit card reconciliation, vendor statement matching, aging review, variance research
Accuracy & Controls
Three-way matching, approval routing, supporting documentation, month-end checklists, confidentiality
Systems & Tools
QuickBooks Online, Microsoft Excel, Bill.com, Sage 50, Expensify, Outlook, Google Workspace, Dext
Experience
Accounts Payable Specialist 08/2024 – Present
Cuyahoga Bend Manufacturing Akron, OH
  • Process about 350 vendor invoices a month at a 99.5% coding accuracy rate across 14 general ledger departments.
  • Took on monthly reconciliation of 4 bank and credit card accounts within 6 months of starting, clearing each within 3 days of statement date.
  • Cleared an 800-invoice processing backlog in 7 weeks, recovering $12,000 in early payment discounts that had been lapsing.
Accounts Payable Clerk 07/2023 – 07/2024
Portage Lakes Building Supply Green, OH
  • Entered and matched roughly 280 invoices a month against purchase orders and receiving documents.
  • Identified 34 duplicate or overbilled invoices across the year, preventing about $19,000 in incorrect payments.
  • Reconciled 40 vendor statements monthly, resolving an average of 9 discrepancies before the payment run.
Accounting Intern 01/2023 – 05/2023
Hartline Tax and Advisory Akron, OH
  • Supported 3 accountants during filing season, organizing source documents for roughly 90 individual and small business returns.
  • Entered 1,400 transactions into client QuickBooks files, with all work reviewed and accepted without rework.
  • Built a client document checklist that cut follow-up requests for missing paperwork from about 45 a week to 30 during filing season.
Projects

Payables Backlog Clearance. Worked an 800-invoice backlog by sorting on discount deadline rather than receipt date, so time-sensitive invoices moved first. The backlog cleared in 7 weeks and recovered $12,000 in early payment discounts.

Duplicate Payment Check. Introduced a vendor and amount cross-check before each payment run after spotting a repeated invoice. The check caught 34 duplicate or overbilled invoices in a year, preventing roughly $19,000 in wrong payments.

Client Document Checklist. Built a one-page checklist of the documents needed to start a small business return, issued at client intake. Follow-up requests for missing paperwork dropped by about a third across a filing season.

Extra-Curricular Activities
  • Volunteer tax preparer through a free filing program, completing about 30 returns each of the past 2 seasons.
  • Treasurer for a community basketball league of 8 teams, tracking a $14,000 annual budget and reporting each season.
  • Member of a local accounting professionals group, attending monthly meetings and 2 workshops in 2025.
Leadership
  • Volunteered to take on bank reconciliation within 6 months of starting, work previously handled only by the senior bookkeeper.
  • Trained 2 new accounts payable clerks on coding standards and three-way matching, both independent within 3 weeks.
  • Proposed and implemented the duplicate payment check now run before every payment cycle.
Use this resume

Freelance Bookkeeper Resume Example

Meet Ines Carvalho, a freelance bookkeeper running an independent practice across a roster of small business clients. This example demonstrates how to present self-employment with real proof: client retention, monthly recurring revenue, and the systems that made the practice scalable.

Ines Carvalho

(505) 555-0189 ◇ Santa Fe, NM

ines.carvalho@example.com ◇ linkedin.com/in/ines-carvalho ◇ inescarvalho.com

Objective

Freelance Bookkeeper running an independent practice of 14 retained small business clients across 7 years of self-employment. Grew monthly recurring revenue from $2,100 to $11,400 while holding 91% client retention, and closes 14 sets of books by the 10th of each month. Handles delivery, pricing, and client acquisition alone, and has never lost a client to a missed close.

Education
B.S. in Business Administration, Accounting, Rio Chama University 2012 – 2016

Coursework in Financial and Managerial Accounting, Small Business Taxation, and Auditing.

Certified Bookkeeper, American Institute of Professional Bookkeepers 2019

Also holds QuickBooks Online and Xero advisor certifications, both maintained current.

Skills
Client Bookkeeping
Multi-client close, catch-up and cleanup work, chart of accounts design, monthly financial packages
Compliance Support
Payroll coordination, sales tax filing, 1099 preparation, year-end accountant handoff, audit support
Practice Management
Fixed-fee pricing, engagement scoping, client onboarding, workflow automation, capacity planning
Systems & Tools
QuickBooks Online, Xero, Bill.com, Gusto, Dext, Karbon, Microsoft Excel, Stripe, Google Workspace
Experience
Owner and Freelance Bookkeeper 04/2019 – Present
Carvalho Bookkeeping Services Remote
  • Maintain books for 14 retained clients with combined annual revenue of $22M, across construction, hospitality, and professional services.
  • Grew monthly recurring revenue from $2,100 to $11,400 over six years by moving from hourly billing to 4 fixed-fee service tiers.
  • Close all 14 client sets of books by the 10th of each month, sustained for 38 consecutive months with 91% client retention.
Bookkeeper 08/2016 – 03/2019
Sangre Mesa Accounting Group Santa Fe, NM
  • Handled monthly bookkeeping for 22 small business clients, reconciling roughly 60 accounts each month.
  • Completed 9 catch-up engagements covering 6 to 24 months of neglected books, all delivered inside the quoted hours.
  • Prepared 22 year-end packages annually for the firm's accountants, with 21 of 22 accepted without follow-up questions.
Accounting Assistant 06/2015 – 07/2016
Pecos Trail Hospitality Group Santa Fe, NM
  • Processed daily sales reconciliation and accounts payable for 3 restaurant locations with $6M in combined revenue.
  • Reduced cash variance across 3 locations from an average of $340 a week to under $50 by tightening the daily close procedure.
  • Prepared monthly sales tax filings for 3 jurisdictions across 14 filing periods with no late submissions.
Projects

Fixed-Fee Pricing Model. Replaced hourly billing with 4 service tiers scoped by transaction volume and account count, repriced across the full client base. Monthly recurring revenue grew from $2,100 to $11,400 while client hours rose only 40%.

Standardized Close Workflow. Built a Karbon workflow with the same 18-step close checklist applied to every client file, regardless of industry. All 14 clients now close by the 10th, sustained for 38 consecutive months.

Catch-Up Engagement Method. Developed a repeatable approach to neglected books covering bank feed reconstruction, coding rules, and a written summary of what was found. Nine catch-up engagements have all been delivered inside their quoted hours.

Extra-Curricular Activities
  • Teach a quarterly small business finance workshop at a Santa Fe entrepreneurship center for 20 to 35 owners per session.
  • Volunteer bookkeeper for a community arts collective, maintaining books on a $95,000 annual budget since 2020.
  • Mentor 3 new freelance bookkeepers a year on pricing, scoping, and client boundaries through an online practitioner community.
Leadership
  • Built an independent practice from the first client to 14 retained accounts, owning delivery, pricing, and acquisition alone.
  • Subcontract and review the work of 2 part-time bookkeepers, checking every file before it reaches a client.
  • Set the pricing model that 3 mentees have adopted, with 2 reporting revenue increases within a year of switching.
Use this resume

Senior Bookkeeper Resume Example

Meet Harold Petrakis, a senior bookkeeper who owns the full close and supervises junior staff at a multi-entity company. This example highlights month-end ownership, intercompany reconciliation, process design, and the controls that made external review straightforward.

Harold Petrakis

(509) 555-0177 ◇ Spokane, WA

harold.petrakis@example.com ◇ linkedin.com/in/harold-petrakis ◇ haroldpetrakis.com

Objective

Senior Bookkeeper with 13 years owning the full close for a multi-entity company and supervising junior accounting staff. Closes 4 entities in 6 business days with 34 reconciliations complete, cut intercompany variances from an average of $62,000 to under $2,000, and has supported 6 external reviews with no adjusting entries proposed. Builds the procedures that let the close run the same way whether or not one particular person is available.

Education
B.S. in Accounting, Inland Cascade University 2008 – 2012

Coursework in Intermediate Accounting, Auditing, Cost Accounting, and Accounting Systems.

Certified Bookkeeper, American Institute of Professional Bookkeepers 2016

Also holds Sage Intacct and QuickBooks Online advanced certifications, both maintained current.

Skills
Close Ownership
Multi-entity close, intercompany reconciliation, accruals and prepaids, consolidation support, close calendars
Controls & Review
Reconciliation review, segregation of duties, documentation standards, external review support, policy writing
Team & Process
Supervising junior staff, work review, procedure documentation, training, workflow automation
Systems & Tools
Sage Intacct, QuickBooks Online, Microsoft Excel, Bill.com, Blackline, ADP, Power BI, Dext
Experience
Senior Bookkeeper 08/2019 – Present
Latah Point Holdings Spokane, WA
  • Own the monthly close for 4 legal entities with $47M in combined revenue, completing 34 reconciliations within 6 business days.
  • Cut intercompany variances from an average of $62,000 to under $2,000 by introducing a monthly matching routine between entity pairs.
  • Supervise 3 accounting staff, reviewing every reconciliation and journal entry before the close is declared complete.
Bookkeeper 05/2015 – 07/2019
Palouse Ridge Agricultural Services Cheney, WA
  • Maintained the full books for a $19M seasonal business, handling 600 monthly transactions plus a heavy harvest-season peak.
  • Reduced the close from 15 days to 7 by building a documented close calendar with named owners for all 28 tasks.
  • Ran payroll for 90 employees including 45 seasonal workers, with zero filing penalties across 4 years.
Accounting Specialist 07/2012 – 04/2015
Spokane Falls Equipment Company Spokane Valley, WA
  • Processed accounts payable and receivable totaling roughly 700 transactions a month for a $24M distributor.
  • Reconciled 12 accounts monthly, closing a long-standing $84,000 inventory clearing account variance in the first year.
  • Prepared quarterly sales tax filings across 4 jurisdictions, all submitted on time across 11 consecutive quarters.
Projects

Intercompany Matching Routine. Built a monthly routine matching balances between every entity pair before the close is finalized, with a required explanation for any difference. Variances fell from an average of $62,000 to under $2,000 and consolidation stopped requiring manual plugs.

Documented Close Calendar. Wrote a close calendar naming an owner and a due day for all 28 tasks, with dependencies made explicit. The close went from 15 days to 7, and it now runs on schedule even when a team member is out.

Reconciliation Standards. Defined what a completed reconciliation must contain, from supporting documentation through sign-off, applied across 34 accounts. Six external reviews have since closed with no adjusting entries proposed.

Extra-Curricular Activities
  • Serve as finance committee chair for a Spokane youth sports foundation, overseeing a $460,000 annual budget.
  • Teach a bookkeeping fundamentals course at a community college one evening a week for about 18 students per term.
  • Member of the American Institute of Professional Bookkeepers, completing 30 continuing education hours a year.
Leadership
  • Supervise 3 accounting staff, with 2 promoted from clerk to specialist roles under direct mentorship since 2020.
  • Own the close process for 4 entities, including the calendar, standards, and final sign-off before reporting is released.
  • Led the migration from QuickBooks to Sage Intacct across 4 entities, delivered over 5 months with no missed close.
Use this resume

QuickBooks Bookkeeper Resume Example

Meet Vanessa Lim, a bookkeeper specializing in QuickBooks Online across multiple client files, including cleanups and migrations. This example demonstrates deep platform expertise: file diagnostics, app integrations, and rescuing books that arrived in poor condition.

Vanessa Lim

(916) 555-0131 ◇ Sacramento, CA

vanessa.lim@example.com ◇ linkedin.com/in/vanessa-lim ◇ vanessalim.com

Objective

Bookkeeper specializing in QuickBooks Online across 19 client files, including cleanups, migrations, and app integrations. Migrated 23 companies from desktop to QuickBooks Online with no loss of historical detail, and rescued 11 client files averaging 14 months of neglected books. Holds Advanced ProAdvisor certification and knows the platform well enough to fix what most people work around.

Education
B.S. in Accounting, American River State University 2013 – 2017

Coursework in Financial Accounting, Accounting Information Systems, Taxation, and Auditing.

QuickBooks Online Advanced ProAdvisor, Intuit 2019

Certification maintained current since 2019; also certified in QuickBooks Payroll and QuickBooks Desktop.

Skills
Platform Expertise
QuickBooks Online setup, chart of accounts design, class and location tracking, custom reporting, user permissions
Cleanup & Migration
File diagnostics, desktop to online conversion, opening balance correction, bank feed reconstruction, historical reconciliation
Integrations
App ecosystem setup, payment and payroll connections, inventory app sync, receipt capture, workflow automation
Systems & Tools
QuickBooks Online, QuickBooks Desktop, Bill.com, Gusto, Dext, Shopify, Stripe, Microsoft Excel, Zapier
Experience
QuickBooks Bookkeeper 01/2021 – Present
Sutter Bend Accounting Partners Sacramento, CA
  • Manage 19 client files in QuickBooks Online with combined annual revenue of $31M across retail, trades, and e-commerce.
  • Rescued 11 neglected client files averaging 14 months of unreconciled activity, delivering each within the quoted engagement hours.
  • Cut average monthly bookkeeping time per client by 38% by connecting receipt capture and bill payment apps to 15 of the 19 files.
Bookkeeping Specialist 06/2018 – 12/2020
Delta Row Business Services Elk Grove, CA
  • Migrated 23 companies from QuickBooks Desktop to QuickBooks Online, preserving full transaction history on every file.
  • Reduced post-migration client support tickets from an average of 12 per conversion to 2 by adding a written handover session.
  • Maintained monthly books for 12 clients, reconciling roughly 40 accounts each month with a 5-day close standard.
Staff Accountant 08/2017 – 05/2018
Folsom Line Retail Group Folsom, CA
  • Handled daily sales reconciliation and accounts payable for 4 retail locations generating $11M in combined revenue.
  • Configured class tracking across 4 locations, giving management location-level profitability for the first time.
  • Reconciled 3 merchant processor accounts monthly, resolving an average of 15 settlement timing differences.
Projects

File Rescue Method. Built a repeatable diagnostic covering opening balances, undeposited funds, duplicated bank feed entries, and misused accounts. Eleven neglected client files averaging 14 months of backlog have been rescued inside quoted hours.

Desktop Migration Program. Converted 23 companies from QuickBooks Desktop to Online, with a pre-migration cleanup and a written post-migration handover session. Support tickets per conversion dropped from 12 to 2 and no file lost history.

App Integration Rollout. Connected receipt capture, bill payment, and payroll apps across 15 client files, replacing manual entry with reviewed automation. Average monthly bookkeeping time per client fell 38% with no drop in accuracy.

Extra-Curricular Activities
  • Answer questions in an online QuickBooks practitioner community of about 8,000 members, posting several times a week.
  • Volunteer bookkeeper for a Sacramento youth theater company, maintaining books on a $140,000 annual budget.
  • Run a free quarterly webinar on QuickBooks setup for new business owners, typically drawing 40 to 70 attendees.
Leadership
  • Serve as the firm's QuickBooks technical lead, the escalation point for 6 bookkeepers on file and platform problems.
  • Trained 6 colleagues on the file rescue diagnostic, which the firm now quotes as a standard engagement type.
  • Led the desktop to online migration program across 23 client companies, from assessment through post-conversion handover.
Use this resume

Full Charge Bookkeeper Resume Example

Meet Douglas Mbeki, a full charge bookkeeper carrying the entire accounting function through financial statements without a controller above him. This example shows the broadest version of the role: close, payroll, tax coordination, and reporting straight to the owner.

Douglas Mbeki

(843) 555-0186 ◇ Charleston, SC

douglas.mbeki@example.com ◇ linkedin.com/in/douglas-mbeki ◇ douglasmbeki.com

Objective

Full Charge Bookkeeper carrying the entire accounting function for a $26M construction company through financial statements, reporting directly to the owner. Closes the books in 6 days, produces monthly statements with job-level costing across 40 active projects, and coordinates payroll, sales tax, and the year-end tax package without a controller above the role. The last stop before the numbers reach the bank and the CPA.

Education
B.S. in Accounting, Ashley Harbor University 2009 – 2013

Coursework in Financial Reporting, Cost Accounting, Business Law, and Federal Taxation.

Certified Bookkeeper, American Institute of Professional Bookkeepers 2017

Also completed a construction accounting certificate through a national contractors association in 2020.

Skills
Full Cycle Accounting
General ledger through financial statements, month and year-end close, accruals, fixed assets, equity entries
Job Costing
Work in progress schedules, percentage of completion, change order tracking, committed cost reporting
Compliance & Reporting
Payroll and certified payroll, sales and use tax, 1099s, lien waivers, bank and bonding reporting, CPA handoff
Systems & Tools
Sage 100 Contractor, QuickBooks Online, Microsoft Excel, Procore, ADP, Bill.com, Power BI, Dext
Experience
Full Charge Bookkeeper 04/2019 – Present
Wando Bridge Construction Charleston, SC
  • Own the complete accounting function for a $26M contractor, producing monthly financial statements and reporting directly to the owner.
  • Close the books in 6 days including work in progress schedules across 40 active jobs, down from 16 days when the role was inherited.
  • Produced the bank and bonding reporting package that supported a bonding capacity increase from $8M to $20M.
Bookkeeper and Office Manager 07/2015 – 03/2019
Cooper Landing Mechanical North Charleston, SC
  • Handled the full books for a $9M mechanical contractor with 45 employees, plus office administration and insurance renewals.
  • Recovered $186,000 in unbilled change orders over two years by reconciling field change logs against the billing records monthly.
  • Ran weekly payroll for 45 employees including certified payroll on 6 public projects, with no compliance findings.
Staff Accountant 08/2013 – 06/2015
Palmetto Row Accounting Services Mount Pleasant, SC
  • Prepared monthly financial statements for 16 small business clients across construction, retail, and services.
  • Reconciled roughly 50 accounts monthly and prepared 16 year-end tax packages annually for the firm's CPAs.
  • Identified $73,000 in misclassified capital expenditures across 4 client files during a review of prior-year entries.
Projects

Job Costing Rebuild. Reconstructed the work in progress schedule so committed costs, change orders, and billings reconcile to the general ledger every month across 40 active jobs. The close dropped from 16 days to 6 and over-billing surprises at year end stopped.

Bonding Capacity Package. Built the reporting package the surety required, covering work in progress, backlog, and historical margin by job type. Bonding capacity rose from $8M to $20M, opening a class of projects the company could not previously bid.

Change Order Recovery. Instituted a monthly reconciliation of field change logs against billed amounts after noticing approved work going uninvoiced. The routine recovered $186,000 in unbilled change orders over two years.

Extra-Curricular Activities
  • Treasurer for a Charleston affordable housing nonprofit, overseeing a $780,000 annual budget and reporting quarterly to the board.
  • Volunteer instructor for a contractor business skills program, teaching 4 sessions a year on job costing to about 60 owners.
  • Member of a regional construction financial management association, attending the annual conference since 2019.
Leadership
  • Serve as the sole accounting authority for a $26M company, presenting monthly results directly to the owner and 3 project managers.
  • Supervise 2 administrative staff on accounts payable and receivable, reviewing all work before posting.
  • Trained 6 project managers to read a work in progress schedule, which cut disputed job cost questions at close by roughly 70%.
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