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Benefits of Using a Job Application Tracker

Careerflow Team

Feeling burned out by all the stress and chaos of job searching? Do you find it challenging to keep track of all your job applications and stay organized while applying for multiple positions? Are you tired of missing critical follow-up dates and deadlines 😢?

If you're nodding your head in agreement, you're not alone. The job search process can be a daunting task, particularly when you're juggling several applications and trying to keep everything in order.

Fortunately, there's a solution that can make your job search more efficient, organized, and stress-free. Get introduced to Careerflow's completely free job search tracker – a powerful tool designed to streamline your job search process.

In this blog post, we'll delve into the common challenges faced by job seekers and how they overcome these obstacles. We'll also explore the remarkable features and benefits of Careerflow's job search tracker. This can help you track your application status, consolidate all your recruiter contacts, arrange relevant documents, and ensure you never miss any crucial information related to your job search.

Try Careerflow’s job search tracker

What Challenges do Job Seekers Face During Their Job Search?

Looking for a job can be daunting, especially when applying to multiple positions every week. The constant hustle can be exhausting, and job seekers often come across a variety of challenges😢. So let's break down these challenges.

  1. Hard to keep track of job search: With so many job listings to keep track of, job seekers can lose track of which jobs they've applied for, which ones they're still considering, and which ones they've already heard back from. Without a systematic way of tracking job search activities, job seekers may waste time and energy on unproductive tasks that could easily be automated.
  1. Job descriptions get lost in the process: Employers often remove job listings from various portals after a certain time. This can create a challenge for job seekers because when they receive emails for phone screenings and interviews, they may not have access to the job description anymore. As a result, job descriptions can get lost in the process, making it difficult for job seekers to keep track of critical information about each job. 
  1. Missing out on opportunities: Sometimes, job seekers may come across a job listing that interests them but may not have time to apply for it immediately. By the time they decide to apply, they may have forgotten where they saw the post or the job listing may have expired. This leads to frustration and disappointment. Thus, it's imperative to have an organized system where job seekers can actively track openings 

Now that we know the typical challenges job seekers face during their employment search, it's time to examine the strategies they commonly use to overcome these challenges.

How do Job Seekers Typically Manage Their Job Search? 

Here are the three most common ways job seekers use to manage their job applications, and why they might not be the most effective choices:

  • Doing nothing: Some job seekers apply to jobs and rely on their memory to keep track of the application process. While this may work for a few applications, it quickly becomes unmanageable as the number of applications increases. Without a system to keep track of where you've applied and the status of each application, you could miss out on promising opportunities.
  • Using Excel or Google Sheets: Spreadsheets are a popular choice for managing job applications because they offer a simple and familiar interface. However, spreadsheets have some shortcomings, including less customized features for tracking job applications. Additionally, manually entering and updating information for each job application can be tedious and time-consuming.
  • Using Notion Pages: Notion can be an excellent tool for many tasks, including keeping track of job hunting. However, using Notion Pages to track your job search can be time-consuming and may not offer the specific features you need for managing your job applications. Additionally, if you're not familiar with Notion, the learning curve may be steep, making it difficult to utilize the tool effectively.

Now the question arises– if all of these methods have shortcomings, what is the most effective way to manage a job search? 

The answer is only one – Careerflow’s JOB SEARCH TRACKER 🎉!

What Are The Ultimate Benefits of Careerflow’s Job Search Tracker?

Before we explore the specific features of Careerflow's job search tracker, let's examine the broader benefits of this tool. Here are the top 5 advantages of Careerflow's job search tracker:

  • With Careerflow's visually appealing job search tracker, you can easily keep track of your job search progress, including the status of your job applications, identify patterns in the types of jobs you've applied for, and track your progress towards achieving those goals.
  • Easily save job listings from LinkedIn and Indeed using our Chrome extension. You can access them later, even if you don't have time to apply immediately. By keeping all your job search information in one place, you'll avoid duplication of effort and quickly access your saved job listings.
  • You would be able to record your thoughts and impressions about each job and evaluate your level of interest in the position throughout different stages with the job tracker’s note-taking feature.
  • You can build your professional network and stay organized by keeping all your job search contacts in one place. This can help you avoid losing critical information or forgetting who you talked to. You can also connect with these contacts in the future for other job opportunities or professional advice.
  • By uploading resumes, cover letters, and other job-related documents to Careerflow's job search tracker, you can keep track of all your application materials in one place. This saves you time and effort by allowing you to quickly tailor and submit your materials to multiple job listings. Plus, having your documents organized and accessible makes it easier to review and update them as needed. This ensures that you always have the latest version on hand.

Overall, a job search tracker can help you streamline your job search process, giving you more time to focus on applying to jobs that are the right fit for your skills and experience, and increasing your chances of finding a job.

Careerflow's Job Search Tracker – How to Get Started? 

Step 1- Sign in Through Google

Visit or and log in to get started (you can log in directly through your Google account).

Sign in to Careerflow’s job search tracker through Google

Step 2- Let The Job Search Tracker Know You!

Once you have successfully signed in to the job search tracker, you will need to provide it with some basic details like your name, mobile number, country, and gender. These details will help Careerflow personalize your recommendations and enhance your experience (and don’t worry we never sell our users' data). Now at the next stage, you can expect questions like these from the job search tracker:

  • What do you value in a new role?
  • What kinds of roles are you interested in?
  • What is your ideal company size?
  • What industries are exciting for you?
  • What is your minimum expected Salary?
You can expect these kinds of questions

You can select answers to most of these questions from the variety of options provided in the tracker. The sole objective of these questions is to help you gain more clarity about what you expect from your next role. Also, this will help us get you closer to your ideal dream role.

And finally, when you are done giving all your answers click on the "Finish" button and you are good to go 😉! 

Step 3- Create New Jobs in The Job Search Tracker

You're now fully equipped to use the best job tracker out there. So start creating new job listings and tracking your applications with Careerflow like a pro. Here is how to do it:

  1. Click on the "Create" button located in the top right corner of your job board. 
  2. Input a few basic information such as the company name and job title.
  3. Now categorize your job listings according to your preferences in different categories including Applied, Interviewing, Offer, and Rejected.
Start creating jobs in the job search tracker now!

Step 4- Edit, Delete And Search For Job Posts

Once you have created job posts, you can manage them easily in the Careerflow job tracker app. Here are three ways to manage your job posts:

  1. Edit the information: You can modify the details of your saved job posts such as company name, job title, salary, location, and descriptions by clicking on the "Edit" button.
  2. Delete a job post: If a job opening is no longer relevant, you can remove it from your list by clicking on the "Delete" button.
  3. Search for job posts: You can use the search bar at the top of the job board to search for specific job posts from the list of jobs you have saved.
Edit and delete job posts in Careerflow's job search tracker

What Are Some Exciting Features of Careerflow's Job Search Tracker?

Don't just stop after adding a few job postings to your job search tracker; now it's time to maximize the tool's true potential by using its various features. Check out some of the fantastic features of Careerflow's job search tracker:

  1. Move jobs across different stages of job search.
  2. Build a network by adding contacts.
  3. Add crucial information in the form of notes to every job.
  4. Organize all job-related documents in one place.
  5. Save job listings with a single click using our Chrome extension
  6. Check your skills against a job description (Coming soon!)
  7. Get job recommendations based on your profile (Coming soon!)

Now it’s time to explore each of these features in detail 😃! 

Effortlessly Organize And Access Your Network's Information Through “Contacts”. 

How Saving Contacts in a Job Search Tracker Can Enhance Your Job Search Experience?

  1. By keeping all your job search contacts in one place, you can avoid losing critical information or forgetting who you have talked to.
  2. Saving contact information in your job search tracker can help you build your professional network, even if you don't get the job. You may be able to connect with these contacts in the future for other job opportunities or professional advice.
  3. By saving contact information in the job search tracker, you can easily follow up with recruiters or hiring managers after an interview or networking event.
  4. You can save the contacts of these people in Careerflow's job search tracker:
  • Recruiters and hiring managers.
  • Professionals you want to contact for referrals.
  • Mentors you want to network with for career advice.
  • Your current and ex-colleagues.

How to Save Contacts in Careerflow's Job Search Tracker?

  1. Select the "Contacts" tab in the job tracker.
  2. Find the "Create Contact” button in the top right corner of the screen. Click on it and save the contacts. 
  3. You can save each of these contacts in any of the four categories – recruiter, candidate, colleague, or employee.
  4. You can save all the basic information about the person including name, company, job title, email, and phone number. 
  5. Moreover, you can save the LinkedIn, Twitter, Facebook, GitHub, and Gmail handles of the person through Careerflow's job search tracker. 
Create contacts!

How to Link Saved Contacts to a Specific Job?

To link a saved contact to a specific opening, follow these three steps:

  1. Select the job from the job board to which you want to link contacts.
  2. Head over to the "Contacts" section on the left-hand side of the page.
  3. From there, you'll see an option to "Link contacts". Click on it and you'll be presented with a list of all the contacts you've saved in your job search tracker.
  4. Once you've found the right contact, click on the "Link" button.
Link contacts to specific jobs!

Get Hold of All Relevant Information by Creating Notes 

How Creating Notes on a Job Search Tracker Can Enhance Your Job Search Experience?

  1. Notes can help you keep track of key information about job openings that may not be saved elsewhere.
  2. They allow you to record your thoughts and impressions about each job. This can help you evaluate your interest in the position at different stages and tailor your application materials accordingly.
  3. Notes will allow you to record your thoughts and impressions after interviews, and online tests which can help you evaluate your preparation.
  4. When creating notes for a job in Careerflow's job search tracker, be sure to write down any relevant information that can help you keep track of the job. This could include:
  • Application deadlines, so you don't miss out.
  • Notes about the company's culture or values.
  • Questions you may have about the job or company.
  • Salary information, so you can decide whether the job aligns with your financial goals.

How to Create Notes in Careerflow's Job Search Tracker?

Take notes to ensure you capture all essential information.
  1. Select the job you want to add notes to from your job board.
  2. Head over to the "Notes" section on the left-hand side of the page.
  3. Now start creating notes by clicking on the “Create New Note” button. 

Keep All Job-related Documents in One Place 

How Does Uploading Documents to a Job Search Tracker Can Enhance Your Job Search Experience?

  1. By uploading relevant documents 📃to the job tracker, you can access all your job-related materials in one central location, making it easier to keep track of what you've sent to which employers.
  2. You can create multiple versions of your resume and cover letter to tailor your applications to different jobs, and then link each version to the appropriate job listings. 
  3. By having all your job search materials in one place, you can stay organized and avoid losing relevant documents.
  4. You can add the following documents to the job search tracker:
  • Resume
  • Cover letter
  • Portfolio 
  • Certifications
  • References or recommendation letters
  • Preparation materials

How to Upload Documents to Careerflow's Job Search Tracker?

To upload documents to Careerflow's job search tracker, follow these three easy steps:

  1. Access the "Documents" section located on the left-hand side of the job tracker.
  2. Find the "Add document" button located in the top right-hand corner of the screen and click on it. Upload your documents in PDF or DOC format.
  3. Choose one of the four categories to save your documents in – Resume, Cover Letter, Portfolio, or Others.
  4. While adding each document, you can include additional information such as the title and description. This will help you keep track of each document.

How to Link Saved Documents in Each Saved Job?

Link related documents to specific jobs

By following these steps, you can easily link your saved documents to specific jobs:

  1. Choose the job from your job board you want to link documents to.
  2. Navigate to the "Documents" section on the left-hand side of the page.
  3. Click on "Link Document" to view a list of all the documents you've uploaded to the job search tracker.
  4. Locate the document you want to link, and click the "Link" button located in the top right-hand corner of the document.

How to Access Careerflow's Job Search Tracker as a Chrome Extension?

So here is another exciting news for you all 😃. Careerflow’s job search tracker is also available as a Chrome extension. Using this extension you will be able to save job posts from famous job portals like LinkedIn and Indeed directly to the Careerflow job board.

Isn’t it exciting?

Try Careerflow’s chrome extension to directly save jobs from different platforms.

Here is how to use the Careerflow extension to save jobs from these websites: 

Step 1: Download the Careerflow LinkedIn Optimization extension from the Chrome web store.

Step 2: Go to the “Jobs” section on LinkedIn or Indeed.

Step 3: Open the jobs you are interested in. 

Step 4: Find the `C` (for Careerflow) icon on the right-hand side of your screen.

Step 5: Hover over the icon and find the “Quick Save” option. Simply clicking on the "Quick Save" button will add your job to the Careerflow job board. By default, your job will be saved in the “saved” category on the dashboard.

Step 6: Now click on “View Board” and arrange the jobs saved from these platforms into different categories as per your preference.

Quick save jobs from LinkedIn


Job search is a challenging process and when you apply to dozens of jobs every week it even gets harder to keep track of these job applications. If you're serious about landing your dream job, relying on temporary fixes like Notion pages, excel sheets, or online notes just won't help you. To stand out from the competition, you need a permanent and efficient solution. And Careerflow's job search tracker is the ultimate solution to scattered job posts and unorganized job searches. It is a game-changer for anyone who wants to ace their job search and land their dream job easily. 

So what are you waiting for? Try it now 😇. 

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